No.27/17/2002-States Cell
Government of India
Ministry of Commerce & Industry
Department of Commerce
States Cell

Udyog Bhawan, New Delhi, the 4th April, 2003

The undersigned is directed to enclose a copy of   the amended  "Guidelines for Inland Transport Assistance of Horticulture Products from the North Eastern Region".

The scheme has been extended for the 10^th Five Year Plan upto 31^st March, 2007 and will be operated by APEDA. The amended scheme will be applicable with effect from 1^st April, 2003.

APEDA is requested to give wide publicity to this decision of the Government.

(Swadesh Kumar)
Under Secretary to the Government of India
Tele. 23014510

Shri S Dave
Director
APEDA
New Delhi.

For promoting exports of agricultural products and processed food from NE Region it is proposed to grant Inland Transport Assistance for export of identified products as contained in Annexure I (A). The benefit will be available for ultimate export made with effect from 15.07.2002 to 31.03.2007. Assistance will be released through APEDA. The procedure and terms and conditions for claiming Transport Assistance will be as under and valid for exports shipment effected from 15^th July, 2002 upto 31^st March, 2007.

1)    The application for Transport Assistance may be made in the prescribed form enclosed as Annexure II.

2)    The applications received shall be considered on first come first served basis and subject to availability of funds.

3)    Applications for Transport Assistance should be addressed to APEDA offices as per the details given here under:

5)    Each claim should be accompanied by all the required documents mentioned in para (8) below along with a detailed statement furnishing shipment details (in the format given in Annexure III). All claims for shipment made within a fortnight should be bunched together and submitted as a single application with a summary statement on the top as per the format given in the application form at Annexure (IV).

      The date of flight/mentioned on the shipping bill/ date of Ship movement mentioned on ‘Bill of Lading’ will be deemed to be the date of shipment.

6)    The information not provided in full for all shipments covered under the application, in the prescribed format, will be summarily rejected.

7)    Consignment of eligible and non-eligible items should be sent separately. This means that documents to be submitted along with application i.e. shipping bills, roadways bill, Airways bill/ ‘bill of lading’ and Invoices should show only eligible items clearly specifying number of boxes, items, weight etc.

8).    Applications should be accompanied with the following documents duly stamped and signed by the respective authorities :

1. Custom Certified exports promotion copy of the shipping bill (Air/ Sea) in original.
2. Self-certified photocopy of the original transport bill (or ‘Bilti’ issued by the transporter) for domestic road/ rail transport.
3. Self-certified photocopy of the original Roadways/ Airway Bill, for Domestic (if any) and Airway bill/ ‘Bill of Lading’ for International transport.
4. Custom certified short shipment Certificate in original, if any.
5. Photocopy of APEDA Registration Certificate.
6. Custom/ Bank certified copy of the commercial Invoice in original.
7. Certificate of realization of foreign exchange by Bank in original in Form No. 1 of Appendix 22 of Handbook of Procedures of Ministry of Commerce.

9)    Alterations in the documents, if any, should be authenticated by Airlines / Custom Authorities /Other Authorities as the case may be. The documents with alterations in amount, quantity or any material facts alterations, not authenticated by acceptable authority, shall be rejected by APEDA.

10)   Transport Assistance shall be paid only to the exporter effecting shipments for export only and not to any other party

11)    The items exported along with their respective quantities should be individually mentioned on the invoice and the shipping bills along with HS Code.

12)     The shipping bill as well as the invoice must clearly indicate the description of items, number of their packages / cartons along with the gross weight of each item separately. The Transport Assistance shall be paid on gross weight actually shipped and paid for. In case item wise details are not mentioned in the shipping bill or the invoice, exporters may produce any other material documentary proof in support of the items exported along with a sworn in affidavit.

13)    The flight number as well as its date must be mentioned on the export promotion copy of the shipping bills as well as the airway bills.

14)    Applications will be received by APEDA by following PRESCRIBED DATES :

     a)     Applications for the period from 15^th July, 2002 to 31^st March, 2007 (fortnight wise) to be submitted on or before the end of 7 fortnights from the expiry date of concerned fortnight.(See annexure VII)

15)   In case of delay in submission of applications beyond the above prescribed date, the following penalties shall be imposed :

Period of Delay                                                                 Penalty cut in % of Assistance admissible

a)Applications received after prescribed date                                                  5 %
but within 30 days from the prescribed date

b)Applications received from 31 days to 60 days                                         10 %
of the prescribed date.

c)Applications received from 61 days to 90 days                                         20 %
of the prescribed date.

d)Applications received after 90 days of the                                                 Total (rejection)
prescribed date shall not be accepted.

16)   Wherever the details are incomplete and a letter has been issued by APEDA for resubmission of application with details and such details are not resubmitted by the exporter within the stipulated time, such applications shall also be rejected after 180 days of the "prescribed date".

17)   In case of any doubts / disputes the matter will be referred to Ministry of Commerce, Govt. of India, whose decision shall be final and binding.

18)   While submitting claim for Transport Assistance, the exporter shall also send a statement showing the Transport Assistance already received from APEDA (fortnight wise), or claims pending in APEDA.

19)   If the information furnished by the applicant is found to be incorrect at any stage, the applicant shall be liable to return the whole amount of Transport Assistance received by him. APEDA shall also retain the right to impose any other penalty as it considers fit.

20)  The Transport Assistance shall be released only after verification of the documents as contained in this letter and after verification of details and relevant documents/as may be required by APEDA. Exporters are advised to refer to the check list at Annexure VI while submitting the documents.

21)   The rate of Transport Assistance for the eligible products shall be as under :

1. Re. 1 per kg if transported by road from North Eastern states to Guwahati for export by air from Guwahati international airport.
2. Rs. 2 per kg if transported from North Eastern States to Kolkata by rail through ICD, Guwahati.
3. Inland Transport Assistance on transportation by rail through ICD Guwahati @ Rs. 2 per kg for the products which can be taken by rail from North Eastern Region to any place in West Bengal for processing and export.
4. 90% of the air freight charged by airlines from an airport in the north eastern states and Bagdogra airport to Guwahati or Kolkata for exports.
5. APEDA to ensure appropriate verification of the goods that have been procured from North Eastern Region for exports.
6. The above rates are applicable to all fresh and processed fruits as mentioned in the ‘State-wise Table’ enclosed as Annexure I (A).

22)  Items transported from NE Region for processing and exports outside the Nort Eastern States and Sikkim except West Bengal will not be eligible for assistance.

23)   Transport Assistance shall be paid to the exporters only when a certificate of realization of foreign exchange on eligible products has been furnished in Form no. 1 (as given in Appendix 22 of the Handbook of Procedures issued by Ministry of Commerce) from the Bank. FOB realization of the products shall be maintained in US $ terms. (Please refer Annexure-V)

24)   Transport Assistance shall be payable on GROSS WEIGHT basis only.

25)   All claimants must ensure before sending the documents to APEDA or any regional office of APEDA that applications has been filed only for eligible items and for applicable destinations within the prescribed time along with the requisite documents certified by the concerned authorities.

26)   H S Code [Annexure I (B)] is required in respect of all products in the Invoice and Shipping Bills.

27)   In case the quantity shipped as per Air Way Bill is more than as per shipping bill, exporter’s claim should be restricted to the quantity as per the Shipping Bill.

28)    Before filing application, the applicant shall ensure that the application is complete in all respects as per the above guidelines and the Check List in Annexure VI.

1. All fresh & processed items (under APEDA Schedule) covered by approved AEZs.
2. All certified Organic products under the APEDA schedule.
3. The other select list of items on which transport assistance are as follows :

For the Fortnight ending …… to ……..

1)             a) Name :          ……………………………………
                Address :          ……………………………………
                                       ……………………………………
                                       ……………………………………
                  City:                ……………………………………
                  Pincode:         ……………………………………

          b) APEDA Registration No…………………………
              Registration Date…………………………………

2) a) Total amount of transport assistance claimed .…………..

b) Transport assistance already received ……………

c) Claims pending   a) Fortnights ……………

b) Date of submission ……………

c) Office where submitted ……….

1. The full text of the scheme under which this request for assistance is made available to me / us and I/we have read and understood the same. I am/ we are familiar with the procedures and terms and conditions of grant as set out in the scheme and understand and accept that these are binding on me / us.
2. I / we declare that the particulars stated above and in the annexure are correct and nothing has been withheld or concealed.
3. In case any portion of the goods is re-imported, the same would be brought to the notice of APEDA and the amount of transport assistance received in respect to such items would be immediately refunded.

Place: Name (Block Letters)

Date: (Designation with seal of company)

Name of the Exporter                 Fortnight Ending                                      Port of Embarking

Invoice No.                                Airway/ Transport bill/R.R.                       Port of Dis-embarking 

Invoice Date                                Airway/ Lading Bill Date                               Country Code

Shipment No.                                Port of Shipment

Airway Bill No.                          Airway date

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S.No. Bilti No./ RR              Invoice  No.       Amount of Assistance claimed (Rs.)            Page Nos.
            Airway Bill No. .

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1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

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Total

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(Signature of the applicant)

FORM NO.1

To _________________________________________ (Name and address of Licensing Authority) We ___________________________ (Name and address of the Exporters) hereby declare that we have forwarded a documentary export Bill to _________________________ (Name and address of the bank i.e., Branch and City ) for collection/negotiation/purchase as per particulars given hereunder.

We further declare that the aforesaid particulars are correct. (Copies of invoices relevant to these exports and Customs attested EP. Copy of relevant Shipping Bill is attached for verification by the bank).

Signature of the exporter  : …………………………
Name in block Letters: …………………………..

Place :   ………………………………

Designation : ………………………………
Full official Address : ………………………………
Full Residential address: ………………………………

Official Seal/stamp

Authorised Foreign Exchange Dealer

Code No. allotted to the Bank by

RBI _____________________________
Ref No. ________________________________
Dated __________________________________
Place ___________________________________

1. This is to certify that we have verified the relevant Export Invoices, Customs attested E.P. Copy of Shipping Bill and other relevant documents of M/s. ____________________________________. We further certify that the particulars given in Co. 1 to 17 have been verified the F.O.B. value mentioned in Col 14 above with reference to following documents : -

1. Bill of Lading/PP receipt /Airways Bill
2. Insurance policy/Cover/Insurance Receipt

1. We have also verified that the date of the connected mate receipt as indicated in the relevant Shipping Bill is ___________________________ (date to be given).
2. We have also verified that the date of Export is ___________________

(Applicable only in respect of Exports by Air)

3. This is to certify that we have certified the amount of the Commission paid/.payable, as declared above, by the export i.e. ___________________________________________________________ (in figures and words) with G.R. Forms and found to be corrected

_____________________________________________

(Signature of the Bankers)

Full address of the Bankers

_______________________________________________

Branch and City _________________________________

Official Stamp.

Note :

1. Bank can issue a consolidated certificate (consignmentwise) for more than one consignment)
2. FOB actually realised and date of realisation of export proceeds are to be given in all cases except where consignment has been sent against conformed irrevocable letter of credit
3. This shall be required wherever specifically prescribed in the Policy/procedure.

(The objective of the Check List is to facilitate the beneficiary in filling and filing their claims with APEDA. It does not necessarily means that the beneficiary will be eligible for the Financial Assistance on compliance of following check points)

STATEMENT TO BE FORWARDED BY REGIONAL OFFICES ON FORTNIGHTLY BASIS FOR APPROVAL

The Regional Office shall forward the following information on E-Mail to APEDA Delhi for taking prior approval before disbursement of amount.

(Each Exporter’s File wise in horizontal format)

1. File No.
2. Name of Exporter
3. Fortnight ending
4. Date of Receipt
5. Shipping Bill details
6. Port of shipment
7. Destination Port
8. Description of Products
9. Quantity Claimed (Kgs.)
10. Gross Eligibility (Kgs.)
11. CIF Value (Rs.)
12. FOB Value (Rs.)
13. 25 % of IATA Rate (Rs.)
14. 1/3^rd of or 50 % of FOB value (as the case may be) (Rs.)
15. Eligible ceiling of per Kg. Assistance (e.g. Rs. 10/- or Rs. 25/-)
16. Calimed Amount (as per application) (Rs.)
17. Entitlement of Exporter (least of Col. 13 to 15 above) (Rs.)
18. Penalty Amount (%)
19. Recommended Amount (Rs.)

1. Certificate of Chartered Accountant recommending the amount of assistance.

Abstract III
(Consolidated statement of disbursement for which approval sought for)

1. File No.
2. Name of Exporter
3. Amount Recommended as assistance (Product wise)

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